Dental practices, orthodontists, implant clinics
Fills the hygiene book, follows up unscheduled treatment and answers every new patient call, all under your agency brand.
$990
One-off · unlimited installs
Contents
Everything above imports into a fresh sub-account in minutes. Contacts, domains, numbers and payment processors stay yours to configure — see the14-point import checklist.Delivered within 24 hours of purchase confirmation. 14 hours of dedicated installation support, to be used within 15 days of purchase.
Why this build is shaped the way it is
No conversion claims. What a snapshot produces depends on the client, the offer and the ad spend behind it — so here is what you are buying instead, straight from the build.
The problem
Most practices do not have a marketing problem, they have an answering and recall problem. Advertising brings calls that voicemail absorbs, and an existing patient base worth six figures a year goes unworked because recall is a manual task.
The build
Health communication needs a lighter touch than home services. Messaging in this build avoids naming conditions or treatments in reminders, keeps clinical detail out of SMS, and gives the practice control over consent and opt-out at every point.
The rebrand
Dental is a good vertical to specialise in because the numbers are large and repeatable, the pain is universal across practices, and the same install works from one practice to the next with only fee schedules and branding changing.
Included · exactly nine
Every snapshot in the catalogue contains these nine and nothing else. The wording below is written for this vertical; the parts are identical across the range, which is what makes them predictable to resell.
Lead Capture & First Contact
Answers new patient and emergency calls through lunch, evenings and weekends, takes symptoms and insurance details, and books into the right surgery.
Answers website, SMS and social questions on fees, insurance acceptance, emergency availability and nervous patient care, then books the appointment.
New patient, general dentistry, cosmetic, emergency and fees pages already written, with compliant enquiry forms and an online booking calendar.
Intelligent Lead Nurture
Calls patients with accepted but unbooked treatment, works overdue recall, and fills short notice cancellations from a standby list.
Booking & No-Show Prevention
Confirms the appointment instantly, reminds at 24 hours, 1 hour and 15 minutes, and recovers failed appointments within the hour.
Reviews & Social Proof
Sends the Google or Facebook request after the visit is completed, timed so it never lands during treatment or before a patient has left.
Runs the standing cadence of requests, reminders and platform rotation across SMS and email, targeting five to ten reviews a month.
Lifetime Nurture & Retention
Reaches patients who have not attended for six months or more, plus lapsed plans and old enquiries, with AI calls and a check-up offer.
Hygiene recall intervals, check-up reminders, whitening and cosmetic follow-ups, and referral rewards for families already attending.
The problem you are being paid to solve
The highest value call a practice receives is a new patient with toothache, and it arrives while the front desk is at lunch or checking someone out. That patient calls the next practice on the list and stays there for a decade.
Recall lists get worked when the desk is quiet, which in a busy practice is never. Six-month intervals become nine, the hygiene diary develops gaps, and the associate's day is suddenly worth a third less.
A patient accepts a crown and a quadrant of fillings in the chair, then leaves without booking because they want to check with work. Nobody rings, the plan expires, and thousands of dollars of accepted treatment quietly evaporates.
A cancellation at eight in the morning leaves an hour of clinical time with no way to fill it, because there is no short notice list being worked. The overheads run whether or not the chair is occupied.
What the build changes
Calls are answered at lunchtime, in the evening and at the weekend, with symptoms, insurance details and preferred times taken and an appointment booked. The practice stops paying to advertise for calls it cannot answer.
ai-receptionist
Hygiene intervals, check-up reminders and treatment anniversaries run on schedule for the whole patient base, so recall stops being a task somebody has to find time for.
lifetime-nurture
Accepted but unbooked treatment gets a call within days rather than never, referencing the plan that was discussed. That list is usually the single largest pool of revenue sitting in a practice.
ai-outbound-caller
Confirmations and staged reminders at 24 hours, 1 hour and 15 minutes reduce failures, and missed slots enter a recovery flow with a target of 70% being rebooked instead of lost.
smart-appointments
The request goes out after the appointment completes, when the patient is relieved and the visit went well. Asked every time, that supports a rhythm of five to ten reviews a month.
review-harvesting
Fit
Sell it to
Do not sell it to
Losing the sale here is cheaper than losing the retainer in month three.
The arithmetic
Nothing below is a result from a customer. They are scenarios, and the inputs are printed so you can put your client's real numbers in and see whether it still stands up.
Hours returned to the client
Say the practice takes 70 calls a week, misses 16 during clinic hours, sees 90 appointments, and one team member spends part of Friday on recall and reviews.
around 9 hours a week off the front desk
When it pays for itself
Take a hygiene visit at $120 and an average restorative treatment plan at $1,400, which is a reasonable middle for a general practice.
On those illustrative numbers one month of recovered chair time exceeds the cost of the system, and the practice can substitute its own fee schedule to test whether that holds for them.
Your resale ledger
You pay $990 once, and you set the price your client sees. The three columns are common shapes for that quote, not figures we have measured — pick the one that matches your market and read the margin off the row.
| Scenario | Your cost | Set-up you quote | Monthly retainer you charge | Year one margin |
|---|---|---|---|---|
| Conservative | $990 | $1,980 | $500 | $6,990 |
| Typical | $990 | $2,970 | $900 | $12,780 |
| Premium | $990 | $4,455 | $1,500 | $21,465 |
Year one margin = set-up + twelve months of retainer − what you paid us. It ignores your own delivery time, ad spend and platform costs, because those are yours and we cannot know them. The margin calculator on the pricing page takes your real numbers.
End-to-end automation
Lead capture through to lifetime retention. Five stages, fifteen moving parts, none of them waiting on someone to remember.
Every door a customer can knock on, answered in seconds and pointed at the right place — all of it wearing your client’s name, none of it wearing ours.
Answers as themBooks on the callNever a voicemail
Five channelsNo waitPre-qualified
GoogleMetaTikTok
Ten days of follow-up that happens whether or not the front desk had a bad week, three channels deep, all of it signed by your client.
Confirmed in seconds, remembered three times on the way in, and chased back inside the hour on the days it still slips.
Runs itself70% recovery target
Reviews stop depending on whoever remembered to ask and start arriving on a schedule — which is the part your client will notice first.
The stage almost nobody builds, and the reason a retainer renews without a conversation about whether it is working.
Support scope
You are reselling this under your own name, so you need to know what you can promise without checking with us. This is that line, written down.
| Area | Covered by the price | Quoted separately, or run by a VA |
|---|---|---|
| The snapshot itself | Import, install, and a working walk-through in the sub-account you nominate. | — |
| Its automations | Every workflow that ships with it, tuned to how your client actually runs. | — |
| More automations | Additional workflows on the same foundations — another reminder, another branch, another tag rule. | — |
| Adjusting what is there | Retiming sequences, adding pipeline stages, rewriting the copy inside them. | — |
| Third-party integrations | — | Connecting the build to a CRM, an EHR, a job-management tool or an accounts package. |
| Third-party API work | — | Anything needing a developer against someone else’s API — a sync, a webhook bridge, a data pull. |
| Custom software development | — | A portal, a calculator, a bespoke dashboard. Software built rather than configured. |
Anything in the right-hand column comes back as a fixed price and a date before work starts, still under your brand. Where the job is repetitive rather than technical we will say so and put a trained VA on it, because that is cheaper for you and it is the truthful answer.
Every snapshot also carries 14 hours of dedicated installation support, to be used within 15 days of purchase.
Four of the nine, expanded
Calls are answered at lunchtime, in the evening and at the weekend, with symptoms, insurance details and preferred times taken and an appointment booked. The practice stops paying to advertise for calls it cannot answer.
Hygiene intervals, check-up reminders and treatment anniversaries run on schedule for the whole patient base, so recall stops being a task somebody has to find time for.
Accepted but unbooked treatment gets a call within days rather than never, referencing the plan that was discussed. That list is usually the single largest pool of revenue sitting in a practice.
Confirmations and staged reminders at 24 hours, 1 hour and 15 minutes reduce failures, and missed slots enter a recovery flow with a target of 70% being rebooked instead of lost.
Add labour
Specifics
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Next step
Buy it and install it yourself, or add a rebrand pass and have a snapshot ID in your own agency inside 72 hours.
No retainer lock-in · 30 days notice · Your client never sees us
Accessibility
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