Med spas, aesthetics clinics, wellness studios
Turns enquiries into consultations, consultations into treatments, and treatments into a rebooking rhythm you sell as yours.
$850
One-off · unlimited installs
Contents
Everything above imports into a fresh sub-account in minutes. Contacts, domains, numbers and payment processors stay yours to configure — see the14-point import checklist.Delivered within 24 hours of purchase confirmation. 14 hours of dedicated installation support, to be used within 15 days of purchase.
Why this build is shaped the way it is
No conversion claims. What a snapshot produces depends on the client, the offer and the ad spend behind it — so here is what you are buying instead, straight from the build.
The problem
Aesthetic treatments have a natural clock. A result fades on a predictable schedule, and the clinic that contacts the client just before that point keeps them, while the clinic that waits for them to notice loses them to whoever is running an offer that week.
The build
Aesthetic enquiries are impulsive and nocturnal. Most arrive through Instagram or the website in the evening, and the reply window is short because the client has messaged several clinics in the same sitting.
The rebrand
Nothing in the outbound messaging should name a procedure. Reminders and review requests are written to reference an appointment or a visit, because a client's treatment is not something they want appearing on a shared phone screen.
Included · exactly nine
Every snapshot in the catalogue contains these nine and nothing else. The wording below is written for this vertical; the parts are identical across the range, which is what makes them predictable to resell.
Lead Capture & First Contact
Answers while practitioners are treating, takes treatment interest and history, and books consultations into the right practitioner's diary.
Replies in seconds to Instagram, Facebook, website and SMS enquiries with price bands and availability, then books the consultation.
Injectables, skin, body and consultation pages already written, with compliant enquiry forms, pricing bands and an online booking calendar.
Intelligent Lead Nurture
Calls consultations that did not convert, clients with unused package sessions, and anyone overdue for their next treatment interval.
Booking & No-Show Prevention
Confirms the consultation or treatment, reminds at 24 hours, 1 hour and 15 minutes with preparation notes, and recovers no-shows quickly.
Reviews & Social Proof
Sends a discreetly worded review request after a completed treatment, with Google and Facebook links and no procedure named.
The ongoing engine: staged nudges, channel rotation and platform alternation to sustain five to ten reviews a month without repetition.
Lifetime Nurture & Retention
Reaches clients who have not attended for six months, plus old consultations that never booked, with AI calls and a return offer.
Interval-timed rebooking reminders per treatment type, seasonal skin campaigns, membership offers and referral rewards for friends.
The problem you are being paid to solve
Aesthetic enquiries peak in the evening, when someone has scrolled past a before and after and decided to act. If the reply comes at half nine the next morning, the impulse has cooled and the consultation is booked somewhere else.
A neuromodulator treatment fades at around twelve weeks and filler at six to nine months, but nothing reminds the client. They drift for five months, look in the mirror and book with whichever clinic is advertising that week.
A client comes in, discusses a treatment plan, says they will think about the cost and leaves. There is no structured follow-up, so an hour of practitioner time and a real buying intention are simply written off.
Someone buys a course of six laser sessions, attends three, and stops. The clinic carries the liability, the client is unhappy with a partial result, and nobody rings to get the remaining sessions in the diary.
What the build changes
Website, Instagram and Facebook messages get an answer within seconds, including price bands and availability, and convert to a consultation while the client is still interested.
ai-chatbot
Calls are picked up while practitioners are treating, with treatment interest, previous history and preferred times captured and a consultation booked into the correct diary.
ai-receptionist
Reminders are timed to how long each treatment lasts rather than a generic monthly newsletter, so clients return before the result has fully faded and before a competitor's promotion reaches them.
lifetime-nurture
Clients with sessions left on a package get called and booked, which protects the clinical outcome and clears prepaid liability off the books.
ai-outbound-caller
After a completed treatment the request goes out worded for an aesthetic setting, without naming procedures, keeping a steady five to ten reviews a month without embarrassing anyone.
review-harvesting
Fit
Sell it to
Do not sell it to
Losing the sale here is cheaper than losing the retainer in month three.
The arithmetic
Nothing below is a result from a customer. They are scenarios, and the inputs are printed so you can put your client's real numbers in and see whether it still stands up.
Hours returned to the client
Say the clinic gets 30 enquiries a week, half of them out of hours, performs 60 treatments, and the manager chases rebookings and reviews between clients.
roughly 7.5 hours a week off the clinic manager
When it pays for itself
Use an average treatment value of $380 and an annual client value of about $1,500 when someone rebooks on interval.
In that illustrative month the retained client value alone is many times the cost of the system, and the clinic can rework the sum using its own average spend per client.
Your resale ledger
You pay $850 once, and you set the price your client sees. The three columns are common shapes for that quote, not figures we have measured — pick the one that matches your market and read the margin off the row.
| Scenario | Your cost | Set-up you quote | Monthly retainer you charge | Year one margin |
|---|---|---|---|---|
| Conservative | $850 | $1,700 | $500 | $6,850 |
| Typical | $850 | $2,550 | $900 | $12,500 |
| Premium | $850 | $3,825 | $1,500 | $20,975 |
Year one margin = set-up + twelve months of retainer − what you paid us. It ignores your own delivery time, ad spend and platform costs, because those are yours and we cannot know them. The margin calculator on the pricing page takes your real numbers.
End-to-end automation
Lead capture through to lifetime retention. Five stages, fifteen moving parts, none of them waiting on someone to remember.
Every door a customer can knock on, answered in seconds and pointed at the right place — all of it wearing your client’s name, none of it wearing ours.
Answers as themBooks on the callNever a voicemail
Five channelsNo waitPre-qualified
GoogleMetaTikTok
Ten days of follow-up that happens whether or not the front desk had a bad week, three channels deep, all of it signed by your client.
Confirmed in seconds, remembered three times on the way in, and chased back inside the hour on the days it still slips.
Runs itself70% recovery target
Reviews stop depending on whoever remembered to ask and start arriving on a schedule — which is the part your client will notice first.
The stage almost nobody builds, and the reason a retainer renews without a conversation about whether it is working.
Support scope
You are reselling this under your own name, so you need to know what you can promise without checking with us. This is that line, written down.
| Area | Covered by the price | Quoted separately, or run by a VA |
|---|---|---|
| The snapshot itself | Import, install, and a working walk-through in the sub-account you nominate. | — |
| Its automations | Every workflow that ships with it, tuned to how your client actually runs. | — |
| More automations | Additional workflows on the same foundations — another reminder, another branch, another tag rule. | — |
| Adjusting what is there | Retiming sequences, adding pipeline stages, rewriting the copy inside them. | — |
| Third-party integrations | — | Connecting the build to a CRM, an EHR, a job-management tool or an accounts package. |
| Third-party API work | — | Anything needing a developer against someone else’s API — a sync, a webhook bridge, a data pull. |
| Custom software development | — | A portal, a calculator, a bespoke dashboard. Software built rather than configured. |
Anything in the right-hand column comes back as a fixed price and a date before work starts, still under your brand. Where the job is repetitive rather than technical we will say so and put a trained VA on it, because that is cheaper for you and it is the truthful answer.
Every snapshot also carries 14 hours of dedicated installation support, to be used within 15 days of purchase.
Four of the nine, expanded
Website, Instagram and Facebook messages get an answer within seconds, including price bands and availability, and convert to a consultation while the client is still interested.
Calls are picked up while practitioners are treating, with treatment interest, previous history and preferred times captured and a consultation booked into the correct diary.
Reminders are timed to how long each treatment lasts rather than a generic monthly newsletter, so clients return before the result has fully faded and before a competitor's promotion reaches them.
Clients with sessions left on a package get called and booked, which protects the clinical outcome and clears prepaid liability off the books.
Add labour
Specifics
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Next step
Buy it and install it yourself, or add a rebrand pass and have a snapshot ID in your own agency inside 72 hours.
No retainer lock-in · 30 days notice · Your client never sees us
Accessibility
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