Chiropractors, physiotherapists, sports clinics
Built around the care plan: new patients booked, visits attended, drop-offs caught early and old patients brought back.
$900
One-off · unlimited installs
Contents
Everything above imports into a fresh sub-account in minutes. Contacts, domains, numbers and payment processors stay yours to configure — see the14-point import checklist.Delivered within 24 hours of purchase confirmation. 14 hours of dedicated installation support, to be used within 15 days of purchase.
Why this build is shaped the way it is
No conversion claims. What a snapshot produces depends on the client, the offer and the ad spend behind it — so here is what you are buying instead, straight from the build.
The problem
A chiropractic clinic is not really selling appointments, it is selling completion of a course of care. Every visit that quietly falls off the plan costs both the clinical result and the revenue, and most clinics have no early warning system at all.
The build
Owners understand plan completion rates and know roughly where their patients fall away. Ask for that number, apply it to their own plan value, and the conversation moves from marketing to retained revenue in one step.
The rebrand
Decide with the practitioner what the AI may say about symptoms. The safe setting is that it captures the complaint, checks urgency and books, and it never characterises a condition or suggests what treatment will be needed.
Included · exactly nine
Every snapshot in the catalogue contains these nine and nothing else. The wording below is written for this vertical; the parts are identical across the range, which is what makes them predictable to resell.
Lead Capture & First Contact
Answers while the practitioner is adjusting, takes the complaint, duration and urgency, and books the new patient exam or the next plan visit.
Handles website, SMS and social questions on first visit expectations, fees, insurance and whether a complaint is treatable, then books the exam.
New patient, conditions treated, what to expect, fees and location pages already written, with compliant intake forms and online booking.
Intelligent Lead Nurture
Calls patients who have missed two visits, follows up new patient enquiries that never booked, and works the discharged patient list.
Booking & No-Show Prevention
Confirms every plan visit, reminds at 24 hours, 1 hour and 15 minutes, and recovers a missed visit within the hour rather than at the next review.
Reviews & Social Proof
Requests a Google or Facebook review after a completed visit, timed to the stage of the plan where patients notice the most improvement.
Keeps requests flowing with follow-up nudges and rotating platform links across SMS and email, aiming at five to ten reviews a month.
Lifetime Nurture & Retention
Reaches patients discharged or quiet for six months with AI calls and a re-examination offer, before they search for someone new.
Post-discharge check-ins, seasonal posture and lifting reminders, wellness visit prompts and referral rewards for family members.
The problem you are being paid to solve
The patient feels better after a fortnight, cancels the Thursday visit and never rebooks. A twelve visit plan ends at five, the clinical outcome suffers and the clinic loses the majority of the revenue it had already earned the right to.
A clinic in full flow adjusts patients ten minutes apart, so the phone rings out through the busiest hours. Someone in acute pain who wants seeing today rings the next clinic, and acute pain does not wait for a callback.
Someone finished a plan two years ago, felt fine, and has now hurt their back lifting a suitcase. The clinic that treated them successfully is nowhere in their inbox, so they search from scratch and may not come back.
Patients who get real relief will happily leave a review if asked at the right moment, and are almost never asked, because the front desk is booking the next visit and taking payment at the same time.
What the build changes
Calls are picked up while the practitioner is in the adjusting room, symptoms and urgency are taken, and a new patient exam is booked the same day where there is space.
ai-receptionist
Each scheduled visit gets a confirmation and reminders at 24 hours, 1 hour and 15 minutes, and a missed visit triggers same-hour recovery aiming at 70% of those slots being rebooked.
smart-appointments
When a patient misses two visits in a row the outbound caller reaches out with a reason to return rather than a nag. Catching the fade at week three is the single biggest lever in the clinic.
ai-outbound-caller
Patients quiet for six months or more receive an AI call and a re-examination offer. In a clinic with two thousand past patients, that list quietly outperforms most advertising.
database-reactivation
The request goes out after a completed visit at the point in the plan where patients report the biggest change, which is when a review is both genuine and generous.
review-harvesting
Fit
Sell it to
Do not sell it to
Losing the sale here is cheaper than losing the retainer in month three.
The arithmetic
Nothing below is a result from a customer. They are scenarios, and the inputs are printed so you can put your client's real numbers in and see whether it still stands up.
Hours returned to the client
Say the clinic takes 45 calls a week, misses 12 during adjusting hours, sees 90 visits, and the front desk handles reminders and rebooking manually.
about 7 hours a week returned to the front desk
When it pays for itself
Take a per visit value of $65 and an average care plan worth $1,100 across its full course.
In that illustrative month the retained and reactivated plan value is several times the price of the system, and the clinic can rerun it using its own plan value and completion rate.
Your resale ledger
You pay $900 once, and you set the price your client sees. The three columns are common shapes for that quote, not figures we have measured — pick the one that matches your market and read the margin off the row.
| Scenario | Your cost | Set-up you quote | Monthly retainer you charge | Year one margin |
|---|---|---|---|---|
| Conservative | $900 | $1,800 | $500 | $6,900 |
| Typical | $900 | $2,700 | $900 | $12,600 |
| Premium | $900 | $4,050 | $1,500 | $21,150 |
Year one margin = set-up + twelve months of retainer − what you paid us. It ignores your own delivery time, ad spend and platform costs, because those are yours and we cannot know them. The margin calculator on the pricing page takes your real numbers.
End-to-end automation
Lead capture through to lifetime retention. Five stages, fifteen moving parts, none of them waiting on someone to remember.
Every door a customer can knock on, answered in seconds and pointed at the right place — all of it wearing your client’s name, none of it wearing ours.
Answers as themBooks on the callNever a voicemail
Five channelsNo waitPre-qualified
GoogleMetaTikTok
Ten days of follow-up that happens whether or not the front desk had a bad week, three channels deep, all of it signed by your client.
Confirmed in seconds, remembered three times on the way in, and chased back inside the hour on the days it still slips.
Runs itself70% recovery target
Reviews stop depending on whoever remembered to ask and start arriving on a schedule — which is the part your client will notice first.
The stage almost nobody builds, and the reason a retainer renews without a conversation about whether it is working.
Support scope
You are reselling this under your own name, so you need to know what you can promise without checking with us. This is that line, written down.
| Area | Covered by the price | Quoted separately, or run by a VA |
|---|---|---|
| The snapshot itself | Import, install, and a working walk-through in the sub-account you nominate. | — |
| Its automations | Every workflow that ships with it, tuned to how your client actually runs. | — |
| More automations | Additional workflows on the same foundations — another reminder, another branch, another tag rule. | — |
| Adjusting what is there | Retiming sequences, adding pipeline stages, rewriting the copy inside them. | — |
| Third-party integrations | — | Connecting the build to a CRM, an EHR, a job-management tool or an accounts package. |
| Third-party API work | — | Anything needing a developer against someone else’s API — a sync, a webhook bridge, a data pull. |
| Custom software development | — | A portal, a calculator, a bespoke dashboard. Software built rather than configured. |
Anything in the right-hand column comes back as a fixed price and a date before work starts, still under your brand. Where the job is repetitive rather than technical we will say so and put a trained VA on it, because that is cheaper for you and it is the truthful answer.
Every snapshot also carries 14 hours of dedicated installation support, to be used within 15 days of purchase.
Four of the nine, expanded
Calls are picked up while the practitioner is in the adjusting room, symptoms and urgency are taken, and a new patient exam is booked the same day where there is space.
Each scheduled visit gets a confirmation and reminders at 24 hours, 1 hour and 15 minutes, and a missed visit triggers same-hour recovery aiming at 70% of those slots being rebooked.
When a patient misses two visits in a row the outbound caller reaches out with a reason to return rather than a nag. Catching the fade at week three is the single biggest lever in the clinic.
Patients quiet for six months or more receive an AI call and a re-examination offer. In a clinic with two thousand past patients, that list quietly outperforms most advertising.
Add labour
Specifics
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Next step
Buy it and install it yourself, or add a rebrand pass and have a snapshot ID in your own agency inside 72 hours.
No retainer lock-in · 30 days notice · Your client never sees us
Accessibility
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