Gyms, studios, personal-training businesses
Enquiry to trial, trial to member, member to renewal, with the lapsed list worked continuously and your brand on all of it.
$950
One-off · unlimited installs
Contents
Everything above imports into a fresh sub-account in minutes. Contacts, domains, numbers and payment processors stay yours to configure — see the14-point import checklist.Delivered within 24 hours of purchase confirmation. 14 hours of dedicated installation support, to be used within 15 days of purchase.
Why this build is shaped the way it is
No conversion claims. What a snapshot produces depends on the client, the offer and the ad spend behind it — so here is what you are buying instead, straight from the build.
The problem
Cancellation is the last event in a long process that started when a new member missed their third session and nobody noticed. Gyms that intervene in that window keep members far longer than gyms that only react to a cancellation request.
The build
Fitness enquiries are emotional and time-limited. The decision is usually made in the evening and abandoned by the weekend, which is why the reply time matters more here than the offer does.
The rebrand
Brand, domain, phone numbers with messaging registration, review platform access, class timetable and the staffed hours that define when a tour can be booked. The snapshot handles everything downstream of those decisions.
Included · exactly nine
Every snapshot in the catalogue contains these nine and nothing else. The wording below is written for this vertical; the parts are identical across the range, which is what makes them predictable to resell.
Lead Capture & First Contact
Answers during classes and after closing, takes goals and membership interest, and books the tour or trial session into the staffed diary.
Replies instantly on the website, Instagram, Facebook and SMS with membership options, class timetables and joining steps, then books a tour.
Memberships, timetable, personal training, free trial and facility pages already written, with joining forms and a tour booking calendar.
Intelligent Lead Nurture
Calls enquiries that never booked, trial users who did not join, and lapsed members with a rejoining offer worth listening to.
Booking & No-Show Prevention
Confirms tours, trials and PT sessions, reminds at 24 hours, 1 hour and 15 minutes, and rebooks anyone who does not turn up.
Reviews & Social Proof
Requests a Google or Facebook review after a milestone visit or a completed trial, when a member is most positive about the place.
Runs the ongoing cadence of requests and nudges across SMS and email, rotating platforms to hold five to ten reviews a month.
Lifetime Nurture & Retention
Works lapsed members and six-month-quiet enquiries with AI calls and a rejoining offer, ahead of any new paid campaign.
First 30 day onboarding, class prompts, attendance check-ins, renewal reminders and referral rewards for training partners.
The problem you are being paid to solve
Someone decides at nine at night to do something about their fitness and messages three gyms. The one that replies while the motivation is still there books the tour, and motivation of that kind rarely survives until the morning.
The joining paperwork is done and then nothing happens. Attendance drops off in the third week, the member does not come back, and the gym only finds out when the direct debit is cancelled two months later.
A prospect books a Saturday tour, forgets, and the duty manager waits at the desk. Every no-show is a member who was ready to buy and simply needed a reminder the day before.
Hundreds of former members sit in the system, many of whom left for a reason that no longer applies. Nobody calls them, so the gym pays for new leads while a warm list ages in a spreadsheet.
What the build changes
Website, Instagram and Facebook messages get an instant reply with membership options and a tour slot, so a nine at night decision becomes a Saturday appointment rather than a lost lead.
ai-chatbot
Calls are answered during classes and after closing, taking goals, membership interest and availability, and booking the tour or trial directly into the diary.
ai-receptionist
Confirmation on booking then reminders at 24 hours, 1 hour and 15 minutes, with missed tours entering a recovery flow targeting 70% recovery instead of an empty reception desk.
smart-appointments
New members get a structured onboarding sequence, class prompts and check-ins across the first month, which is the window where churn is actually decided.
lifetime-nurture
Former members quiet for six months receive an AI call and a rejoining offer. For most gyms that list is larger and warmer than anything a paid campaign will produce that month.
database-reactivation
Fit
Sell it to
Do not sell it to
Losing the sale here is cheaper than losing the retainer in month three.
The arithmetic
Nothing below is a result from a customer. They are scenarios, and the inputs are printed so you can put your client's real numbers in and see whether it still stands up.
Hours returned to the client
Say the club takes 40 enquiries a week, misses 14 outside staffed hours, books 18 tours, and a manager does onboarding messages and review requests by hand.
about 7 hours a week off a duty manager
When it pays for itself
Use a membership at $55 a month with an average member life of eleven months, so roughly $600 of lifetime value per member.
In that illustrative month the added membership value is many times the system cost, and the operator can rerun it with their own joining fee, rate and average member life.
Your resale ledger
You pay $950 once, and you set the price your client sees. The three columns are common shapes for that quote, not figures we have measured — pick the one that matches your market and read the margin off the row.
| Scenario | Your cost | Set-up you quote | Monthly retainer you charge | Year one margin |
|---|---|---|---|---|
| Conservative | $950 | $1,900 | $500 | $6,950 |
| Typical | $950 | $2,850 | $900 | $12,700 |
| Premium | $950 | $4,275 | $1,500 | $21,325 |
Year one margin = set-up + twelve months of retainer − what you paid us. It ignores your own delivery time, ad spend and platform costs, because those are yours and we cannot know them. The margin calculator on the pricing page takes your real numbers.
End-to-end automation
Lead capture through to lifetime retention. Five stages, fifteen moving parts, none of them waiting on someone to remember.
Every door a customer can knock on, answered in seconds and pointed at the right place — all of it wearing your client’s name, none of it wearing ours.
Answers as themBooks on the callNever a voicemail
Five channelsNo waitPre-qualified
GoogleMetaTikTok
Ten days of follow-up that happens whether or not the front desk had a bad week, three channels deep, all of it signed by your client.
Confirmed in seconds, remembered three times on the way in, and chased back inside the hour on the days it still slips.
Runs itself70% recovery target
Reviews stop depending on whoever remembered to ask and start arriving on a schedule — which is the part your client will notice first.
The stage almost nobody builds, and the reason a retainer renews without a conversation about whether it is working.
Support scope
You are reselling this under your own name, so you need to know what you can promise without checking with us. This is that line, written down.
| Area | Covered by the price | Quoted separately, or run by a VA |
|---|---|---|
| The snapshot itself | Import, install, and a working walk-through in the sub-account you nominate. | — |
| Its automations | Every workflow that ships with it, tuned to how your client actually runs. | — |
| More automations | Additional workflows on the same foundations — another reminder, another branch, another tag rule. | — |
| Adjusting what is there | Retiming sequences, adding pipeline stages, rewriting the copy inside them. | — |
| Third-party integrations | — | Connecting the build to a CRM, an EHR, a job-management tool or an accounts package. |
| Third-party API work | — | Anything needing a developer against someone else’s API — a sync, a webhook bridge, a data pull. |
| Custom software development | — | A portal, a calculator, a bespoke dashboard. Software built rather than configured. |
Anything in the right-hand column comes back as a fixed price and a date before work starts, still under your brand. Where the job is repetitive rather than technical we will say so and put a trained VA on it, because that is cheaper for you and it is the truthful answer.
Every snapshot also carries 14 hours of dedicated installation support, to be used within 15 days of purchase.
Four of the nine, expanded
Website, Instagram and Facebook messages get an instant reply with membership options and a tour slot, so a nine at night decision becomes a Saturday appointment rather than a lost lead.
Calls are answered during classes and after closing, taking goals, membership interest and availability, and booking the tour or trial directly into the diary.
Confirmation on booking then reminders at 24 hours, 1 hour and 15 minutes, with missed tours entering a recovery flow targeting 70% recovery instead of an empty reception desk.
New members get a structured onboarding sequence, class prompts and check-ins across the first month, which is the window where churn is actually decided.
Add labour
Specifics
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Next step
Buy it and install it yourself, or add a rebrand pass and have a snapshot ID in your own agency inside 72 hours.
No retainer lock-in · 30 days notice · Your client never sees us
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