Recruiters, staffing agencies, trade hiring firms
Contacts applicants while they are still interested, cuts interview no-shows, and reworks a candidate bench that has gone cold.
$1,225
One-off · unlimited installs
All sales are final. Sending the snapshot link is the point of no return: it lands in your agency permanently and cannot be recalled, so there is no refund after that. Delivered inside 24 business hours of purchase confirmation. The desk runs 9am to 5pm Central — 3pm to 11pm UK — Monday to Friday, and nothing goes out at the weekend, so a Friday afternoon order lands on Monday. Book a callfirst if you want to see the build, or read the full terms.
Contents
All of it imports into a fresh sub-account in minutes. Contacts, domains, numbers and payment processors stay yours to configure — see theimport checklist.Delivered inside 24 business hours of purchase confirmation. The desk runs 9am to 5pm Central — 3pm to 11pm UK — Monday to Friday, and nothing goes out at the weekend, so a Friday afternoon order lands on Monday. Installation is an optional $250 add-on rather than a requirement.
Why this build is shaped the way it is
No conversion claims and no asset counts. What a snapshot produces depends on your client, their offer and the spend behind it, and a counted promise is one your client would hold you to — so here is what you are buying, named rather than totalled.
The problem
In volume recruitment the firm that calls first usually places the candidate. Everything else - the branding, the job description, the pay rate - matters less than being the first voice a jobseeker hears after they apply.
The build
Every staffing firm sits on candidates it has already paid to attract, screen and reference. Advertising for new people while those records go stale is the most expensive habit in the industry.
The rebrand
Delivered inside 24 business hours of purchase confirmation. The desk runs 9am to 5pm Central — 3pm to 11pm UK — Monday to Friday, and nothing goes out at the weekend, so a Friday afternoon order lands on Monday. Most of your time goes on the screening questions, which differ sharply between industrial, care, hospitality and office desks — the PDF flags every place they need changing. Installation by us is an optional $250.
Schedule A · what lands in the sub-account
Every snapshot in the catalogue hands over the same thirteen lines. What is written below is what each one is fixing on this vertical's day, what changes once it runs, and where the money comes back — so you can lift it into your own proposal without rewriting it first.
Answers applicant calls in the evening, asks the standard screening questions about availability, right to work and travel, and books the interview.
Handles candidate questions on the site and by SMS about pay, shifts and location, and starts the registration without a long application form.
Split journeys for candidates and employers, a live vacancy list, an application flow and a booking calendar for hiring manager briefing calls.
Works the bench and past placements at six months with AI availability calls, turning candidates the firm already screened into new fills.
Confirms the interview to the candidate and the hiring manager separately, reminds the candidate twice because they are usually at work when it lands, and re-offers the slot within the hour when either side drops out.
Requests a review once a placement passes probation or a temp booking ends well, which is when both candidate and client are genuinely satisfied.
Seasonal availability check-ins, redeployment prompts before a contract ends, and a referral programme paying candidates for introductions.
Clause numbers in the "fires at" column point into the five-stage flow below, so you can say "clause 03.3 is the no-show rescue" to your own client without opening a demo account. Every money line is an illustration to put your client's numbers into, not a measured result.
The problem you are being paid to solve
Fifty applications land against one warehouse vacancy over a weekend. The recruiter opens them on Tuesday, calls on Wednesday, and the three genuinely employable ones started somewhere else on Monday morning.
A candidate confirmed for a Tuesday interview does not appear. The client's hiring manager has cleared an hour, the recruiter apologises again, and the relationship with that account gets a little thinner.
Hundreds of screened, referenced, perfectly placeable candidates sit in the database from six months ago. Nobody has the hours to ring them, so the firm advertises for people it already knows.
The recruiter spends the morning asking the same six questions about right to work, shift availability, distance and pay expectation, then has no time left for the client calls that generate vacancies.
What the build changes
Calls and callbacks are handled at the hour people apply, with the standard screening questions asked consistently and the interview booked while the candidate is still interested.
ai-receptionist
Both sides are confirmed separately because they are two different diaries, and the candidate is reminded twice since the message usually lands while they are at their current job. Either side dropping out triggers a re-offer within the hour, against a 70% recovery target, before the client loses patience with the shortlist.
smart-appointments
AI calls run through candidates placed or screened months ago to check availability, which turns a dormant database into the cheapest source of fill the firm has.
database-reactivation
Missed interviews, unreturned offers and half-finished registrations get a call rather than another unread email, so files move without consuming recruiter hours.
ai-outbound-caller
Separate journeys for candidates and for hiring clients, with live vacancy listings, an application flow and a booking calendar for employer briefing calls.
professional-website
Fit
Sell it to
Do not sell it to
Losing the sale here is cheaper than losing the retainer in month three.
The arithmetic
Nothing below is a result from a customer. They are scenarios, and the inputs are printed so you can put your client's real numbers in and see whether it still stands up.
Hours returned to the client
Say a desk takes 200 applications a month, books 60 interviews, loses 18 to no-shows, and has 500 candidates on the bench.
roughly 38 hours a month off the recruiting desk
When it pays for itself
Take a permanent placement fee of $4,000, or the equivalent margin on a temp booking held for several weeks.
On these assumptions a single additional placement covers the snapshot several times over, which is the number to put in front of a desk manager.
Your resale ledger
You pay $1,225 once, and you set the price your client sees. The three columns are common shapes for that quote, not figures we have measured — pick the one that matches your market and read the margin off the row.
| Scenario | Your cost | Set-up you quote | Monthly retainer you charge | Year one margin |
|---|---|---|---|---|
| Conservative | $1,225 | $2,450 | $500 | $7,225 |
| Typical | $1,225 | $3,675 | $900 | $13,250 |
| Premium | $1,225 | $5,513 | $1,500 | $22,288 |
Year one margin = set-up + twelve months of retainer − what you paid us. It ignores your own delivery time, ad spend and platform costs, because those are yours and we cannot know them. The margin calculator on the pricing page takes your real numbers.
End-to-end automation
Lead capture through to lifetime retention. Five stages, fifteen moving parts, none of them waiting on someone to remember.
Every door a customer can knock on, answered in seconds and pointed at the right place — all of it wearing your client’s name, none of it wearing ours.
Answers as themBooks on the callNever a voicemail
Five channelsNo waitPre-qualified
GoogleMetaTikTok
Ten days of follow-up that happens whether or not the front desk had a bad week, three channels deep, all of it signed by your client.
Confirmed in seconds, remembered three times on the way in, and chased back inside the hour on the days it still slips.
Runs itself70% recovery target
Reviews stop depending on whoever remembered to ask and start arriving on a schedule — which is the part your client will notice first.
The stage almost nobody builds, and the reason a retainer renews without a conversation about whether it is working.
Support scope
You are reselling this under your own name, so you need to know what you can promise without checking with us. This is that line, written down.
| Area | Covered by the price | Quoted separately, or run by a VA |
|---|---|---|
| The snapshot link | The whole build as a GoHighLevel snapshot link, installable into unlimited sub-accounts inside your own agency. | — |
| The installation PDF | Written for someone who installs snapshots professionally: import order, what to rebrand, what the client never sees. | — |
| Installing it for you | — | Optional, $250: the import, the website rebrand, A2P and 10DLC, domain email in GoHighLevel, and a few extra automations. |
| Version updates | Twelve months of updates as the platform moves, reissued as a fresh link to every agency that owns it. | — |
| Third-party integrations | — | Connecting the build to a CRM, an EHR, a job-management tool or an accounts package. |
| Third-party software | — | Anything needing a licence, a seat or a subscription somewhere that is not GoHighLevel. |
| Custom software development | — | A portal, a calculator, a bespoke dashboard. Software built rather than configured. |
Anything in the right-hand column comes back as a fixed price and a date before work starts, still under your brand. Where the job is repetitive rather than technical we will say so and put a trained VA on it, because that is cheaper for you and it is the truthful answer.
Installation is not included and you almost certainly do not need it — the PDF is written for someone who installs these professionally. If a week is already full, installation add-on is $250.
Four of the nine, expanded
Tells a candidate call from a client call in the first exchange and branches completely: role, rate and availability on one side, brief and headcount on the other, each into its own calendar.
Candidate and hiring manager are confirmed and reminded independently, with the candidate reminded twice because the message lands while they are at their current job, and either drop-out re-offered within the hour.
Segments placed candidates by contract end date and clients by last booking, so the bench is called before it goes cold rather than after a client has already gone elsewhere.
Works the follow-up nobody has time for: candidates who went quiet after a shortlist, clients sitting on CVs, and interviews that need confirming on a Friday afternoon.
Add labour
Read first
Operations · 10 min read
Cost-plus pricing caps your agency at the size of your delivery team. Here is the maths behind value-based retainers, with the four numbers that decide whether a retainer survives month four.
Read the guideSpecifics
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Next step
Buy it and install it yourself, or add a rebrand pass and have a snapshot ID in your own agency inside 72 hours.
Accessibility
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