Recruiters, staffing agencies, trade hiring firms
Contacts applicants while they are still interested, cuts interview no-shows, and reworks a candidate bench that has gone cold.
$900
One-off · unlimited installs
Contents
Everything above imports into a fresh sub-account in minutes. Contacts, domains, numbers and payment processors stay yours to configure — see the14-point import checklist.Delivered within 24 hours of purchase confirmation. 14 hours of dedicated installation support, to be used within 15 days of purchase.
Why this build is shaped the way it is
No conversion claims. What a snapshot produces depends on the client, the offer and the ad spend behind it — so here is what you are buying instead, straight from the build.
The problem
In volume recruitment the firm that calls first usually places the candidate. Everything else - the branding, the job description, the pay rate - matters less than being the first voice a jobseeker hears after they apply.
The build
Every staffing firm sits on candidates it has already paid to attract, screen and reference. Advertising for new people while those records go stale is the most expensive habit in the industry.
The rebrand
Delivered within 24 hours of purchase confirmation, with 14 hours of dedicated installation support to be used within 15 days of purchase. Most of that goes on the screening questions, which differ sharply between industrial, care, hospitality and office desks.
Included · exactly nine
Every snapshot in the catalogue contains these nine and nothing else. The wording below is written for this vertical; the parts are identical across the range, which is what makes them predictable to resell.
Lead Capture & First Contact
Answers applicant calls in the evening, asks the standard screening questions about availability, right to work and travel, and books the interview.
Handles candidate questions on the site and by SMS about pay, shifts and location, and starts the registration without a long application form.
Split journeys for candidates and employers, a live vacancy list, an application flow and a booking calendar for hiring manager briefing calls.
Intelligent Lead Nurture
Calls candidates who missed an interview, chases unreturned offers, and rings the bench to check who is available for a live vacancy.
Booking & No-Show Prevention
Confirms interviews for both sides, reminds at 24 hours, one hour and 15 minutes, and reoffers a slot within the hour when a candidate misses.
Reviews & Social Proof
Requests a review once a placement passes probation or a temp booking ends well, which is when both candidate and client are genuinely satisfied.
Runs the ongoing cadence across Google and Facebook with follow-ups, so candidate and employer reviews keep arriving between placements.
Lifetime Nurture & Retention
Works the bench and past placements at six months with AI availability calls, turning candidates the firm already screened into new fills.
Seasonal availability check-ins, redeployment prompts before a contract ends, and a referral programme paying candidates for introductions.
The problem you are being paid to solve
Fifty applications land against one warehouse vacancy over a weekend. The recruiter opens them on Tuesday, calls on Wednesday, and the three genuinely employable ones started somewhere else on Monday morning.
A candidate confirmed for a Tuesday interview does not appear. The client's hiring manager has cleared an hour, the recruiter apologises again, and the relationship with that account gets a little thinner.
Hundreds of screened, referenced, perfectly placeable candidates sit in the database from six months ago. Nobody has the hours to ring them, so the firm advertises for people it already knows.
The recruiter spends the morning asking the same six questions about right to work, shift availability, distance and pay expectation, then has no time left for the client calls that generate vacancies.
What the build changes
Calls and callbacks are handled at the hour people apply, with the standard screening questions asked consistently and the interview booked while the candidate is still interested.
ai-receptionist
Confirmation and staged reminders at 24 hours, one hour and 15 minutes, with automatic recovery inside the hour of a miss. The system targets 70% no-show recovery.
smart-appointments
AI calls run through candidates placed or screened months ago to check availability, which turns a dormant database into the cheapest source of fill the firm has.
database-reactivation
Missed interviews, unreturned offers and half-finished registrations get a call rather than another unread email, so files move without consuming recruiter hours.
ai-outbound-caller
Separate journeys for candidates and for hiring clients, with live vacancy listings, an application flow and a booking calendar for employer briefing calls.
professional-website
Fit
Sell it to
Do not sell it to
Losing the sale here is cheaper than losing the retainer in month three.
The arithmetic
Nothing below is a result from a customer. They are scenarios, and the inputs are printed so you can put your client's real numbers in and see whether it still stands up.
Hours returned to the client
Say a desk takes 200 applications a month, books 60 interviews, loses 18 to no-shows, and has 500 candidates on the bench.
roughly 38 hours a month off the recruiting desk
When it pays for itself
Take a permanent placement fee of $4,000, or the equivalent margin on a temp booking held for several weeks.
On these assumptions a single additional placement covers the snapshot several times over, which is the number to put in front of a desk manager.
Your resale ledger
You pay $900 once, and you set the price your client sees. The three columns are common shapes for that quote, not figures we have measured — pick the one that matches your market and read the margin off the row.
| Scenario | Your cost | Set-up you quote | Monthly retainer you charge | Year one margin |
|---|---|---|---|---|
| Conservative | $900 | $1,800 | $500 | $6,900 |
| Typical | $900 | $2,700 | $900 | $12,600 |
| Premium | $900 | $4,050 | $1,500 | $21,150 |
Year one margin = set-up + twelve months of retainer − what you paid us. It ignores your own delivery time, ad spend and platform costs, because those are yours and we cannot know them. The margin calculator on the pricing page takes your real numbers.
End-to-end automation
Lead capture through to lifetime retention. Five stages, fifteen moving parts, none of them waiting on someone to remember.
Every door a customer can knock on, answered in seconds and pointed at the right place — all of it wearing your client’s name, none of it wearing ours.
Answers as themBooks on the callNever a voicemail
Five channelsNo waitPre-qualified
GoogleMetaTikTok
Ten days of follow-up that happens whether or not the front desk had a bad week, three channels deep, all of it signed by your client.
Confirmed in seconds, remembered three times on the way in, and chased back inside the hour on the days it still slips.
Runs itself70% recovery target
Reviews stop depending on whoever remembered to ask and start arriving on a schedule — which is the part your client will notice first.
The stage almost nobody builds, and the reason a retainer renews without a conversation about whether it is working.
Support scope
You are reselling this under your own name, so you need to know what you can promise without checking with us. This is that line, written down.
| Area | Covered by the price | Quoted separately, or run by a VA |
|---|---|---|
| The snapshot itself | Import, install, and a working walk-through in the sub-account you nominate. | — |
| Its automations | Every workflow that ships with it, tuned to how your client actually runs. | — |
| More automations | Additional workflows on the same foundations — another reminder, another branch, another tag rule. | — |
| Adjusting what is there | Retiming sequences, adding pipeline stages, rewriting the copy inside them. | — |
| Third-party integrations | — | Connecting the build to a CRM, an EHR, a job-management tool or an accounts package. |
| Third-party API work | — | Anything needing a developer against someone else’s API — a sync, a webhook bridge, a data pull. |
| Custom software development | — | A portal, a calculator, a bespoke dashboard. Software built rather than configured. |
Anything in the right-hand column comes back as a fixed price and a date before work starts, still under your brand. Where the job is repetitive rather than technical we will say so and put a trained VA on it, because that is cheaper for you and it is the truthful answer.
Every snapshot also carries 14 hours of dedicated installation support, to be used within 15 days of purchase.
Four of the nine, expanded
Calls and callbacks are handled at the hour people apply, with the standard screening questions asked consistently and the interview booked while the candidate is still interested.
Confirmation and staged reminders at 24 hours, one hour and 15 minutes, with automatic recovery inside the hour of a miss. The system targets 70% no-show recovery.
AI calls run through candidates placed or screened months ago to check availability, which turns a dormant database into the cheapest source of fill the firm has.
Missed interviews, unreturned offers and half-finished registrations get a call rather than another unread email, so files move without consuming recruiter hours.
Add labour
Read first
Operations · 10 min read
Cost-plus pricing caps your agency at the size of your delivery team. Here is the maths behind value-based retainers, with the four numbers that decide whether a retainer survives month four.
Read the guideSpecifics
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Next step
Buy it and install it yourself, or add a rebrand pass and have a snapshot ID in your own agency inside 72 hours.
No retainer lock-in · 30 days notice · Your client never sees us
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